The name of this organization will be the SAN ANTONIO LINUX USERS GROUP (SATLUG).
The objective of this Group is to further the aims and purposes as set forth in Article I of the San Antonio Linux Users Group Constitution. Further, the Group will encourage and present programs to the general membership and the public-at-large to advance the understanding of computers, computing devices and software systems including both application and operating systems; the theory, operation and maintenance of computers, computing devices and software systems including both applications and operating systems; and particularly the operating system known as Linux. The group shall encourage original work; foster the dissemination of new knowledge; provide a forum for presentation of related technical material and demonstrations, engage in public education and demonstrations to further capabilities of the public, and provide a voluntary knowledge base where one can go for help in problem resolution.
There shall be one class of membership. Membership in the Group is open to all who express an interest in joining. The Group is founded to serve and draw its membership from the San Antonio, Texas and surrounding geographical area. Visitors shall be welcome and encouraged to participate in all meetings and activities.
No fees or dues are required to assume the class of membership. Necessary assets required for the operation of the Group may be solicited from its membership in the form of voluntary contributions of money, material and time.
OFFICERS AND DIRECTORS
SECTION 1. OFFICERS. There shall be two classes of Officers, Elected and Appointed.
Elected Officer: President. The Group President shall be elected by the membership-at-large and serve for a period of 1 year and thereafter until a successor is dully elected and installed. He/she shall exercise the powers and perform the duties assigned to him/her under the by-laws and as Chief Executive Officer of the Group and serve as Chairman of the Board of Directors. The President shall preside over regular meetings of the Group and shall have full power to enforce the provisions of the Constitution and by-laws and directives of the Group Board of Directors.
Appointed Officers: Vice President, Secretary and Treasurer. The President shall appoint these officers as provided for in Article VII, Section 3 of the Constitution. They shall serve until a successor is duly installed.
The Vice President shall assist the President in the discharge of his/her duties and in his/her absence act as President.
The Secretary shall keep a record of the proceedings of the Board of Directors and all other matters for which a record shall be ordered by the President or the Board of Directors. He/she shall be responsible for the official correspondence of the Group and keep file copies of all such correspondence.
The Treasurer shall collect and disburse all funds of the Group and shall serve as custodian of such funds. He/she shall keep regular accounts in books belonging to the Group which shall be open to inspection by any member of the Group’s Board of Directors and within reasonable time to any member-at-large. He/she shall make a financial report at each Board meeting and at such other times as shall be required by the Board of Directors or the President.
SECTION 2. DIRECTORS. There shall be two classes of Directors, elected and appointed. All Directors must be members of SATLUG. A Director shall perform such duties as may be assigned by the President or Board of Directors and shall serve as a member of the Board of Directors.
Elected Director. There shall be not less than 3 nor more than 12 elected Directors. Increases or decreases in the number of Directors shall be determined by majority vote of the Board of Directors.
Directors shall be elected by the membership-at-large and serve for a period of one year and thereafter until a successor is duly elected and installed.
Appointed Director. If the Board of Directors approves expansion of the number of Directors, new Director(s) shall be appointed by the President to fill the new vacancies. The term of these new appointed Directors shall be until a successor is duly installed following the next election cycle.
SECTION 3. MEETINGS. The Board of Directors shall meet upon the call of the Secretary as directed by the President or a majority request from the Board of Directors. The Board shall meet as least quarterly.
SECTION 1. STANDING COMMITTEES. The following standing committees are established:
Communication and Awareness
Nominations and Elections
Finance, Ways and Means
SECTION 2. SPECIAL COMMITTEES. Special, or Ad Hoc, committees may be appointed as deemed appropriate by the President or as directed by the Board of Directors. These committees shall function in the same manner as standing committees. The scope of activity and tenure shall be established when the committee is created.
SECTION 3. COMMITTEE CHAIRPERSONS. The President shall be the chairperson for the Executive Committee. Chairpersons of other committees shall be appointed by the President from the membership-at-large. Members of the Board of Directors should be selected as chairpersons where they can be effective; however, their selection is not mandatory.
SECTION 4. COMMITTEE OPERATING PROCEDURES. Each committee shall prepare (or modify if necessary) an “Operating Procedure” by which its affairs are conducted. This procedure shall be presented to the Board of Directors for approval before it becomes effective. This procedure will be passed on to succeeding chairpersons thereby providing a measure of continuity in administering Group affairs.
Committee Chairpersons shall select their committee members.
Committees shall hold meetings at such time and place as specified, after due notice to their members, by the committee chairperson, the Group President, or upon request of a majority of the committee members.
A record shall be kept of each committee’s proceedings and submitted, in writing, to the Group Secretary to become part of the permanent record.
Any committee member may be removed by the committee chairperson with the concurrence of the Group President or upon request of two-thirds (2/3) of the committee members. Committee chairpersons may be removed by the Group President.
Each committee shall discharge the duties assigned to it by these by-laws, the Committee Operating Procedures and other duties as are appropriate for its functional area. The Board of Directors shall determine degree of activity for each committee. Any question or conflict of jurisdiction of a committee shall be resolved by the President. No committee shall incur any indebtedness or pecuniary obligation for which the Group shall be responsible without specific authorization by the Board of Directors.
The Group shall hold at least two regular business meetings a year. The Group’s fiscal year shall correspond to the calendar year. Elections shall be held during the month of December with newly elected Officers and Directors assuming their respective duties on the first meeting date of January.
The Group’s by-laws may be amended by concurrence of two-thirds (2/3) of the members of the Board of Directors or upon approval by two-thirds (2/3) of the members present at a scheduled regular business meeting, provided that proposed amendments are made available sufficiently in advance to allow deliberation on the proposed changes. Proposed changes shall be made available to the membership-at-large in accordance with Article VI, Section 3 of the Constitution.
Adopted at General Membership Meeting
Held on __________________19 ______